Knowledgebase : Basic
   

Basic : 18 U.S.C. Section 2257 Record Keeping
Location - Plug-Ins

Configure:




Manage:



Add a new entry:

Here you can add or edit the stage name, legal name, 2257 documents and text notes or documentation for a model and download each related document.

By clicking "Preview" under Manage Sets you can quickly view each piece of content associated with a specific set.

For easy updating and maintaining of compliance you can also view, edit or delete the data and preview thumbs for each set referenced by the 2257 system.

Adding and Managing Content: (This article describes each function )

Under the "Content" Tab, you can either "Add a new content set" or "Manage Content Sets"

Adding and Editing:
This process is fairly self explanatory. Click the "Add a new content set". You will see a dropdown menu that will load the available set folders that have not been loaded into the system. Select the set you wish to add into the system by selecting it in the drop down. If you have photos in your set you will see a preview of the first 4 images in that set.

Title:
Enter the title of your set. It is important to use a unique title. Try to keep your title under 40 characters in length. This is the title that will appear in your members area as well as on your tours.

Scheduling:
At the top of the Add/Edit Content Set page are fields titled "Publish Date" and "Days Until Visible" which control how updates are released. You can schedule by date or use "Days Until Visible" to release updates based on the membership length of each individual user.

To Schedule an update by date:
Enter a date into the "Publish Date" field or click the text box and use the calendar to choose a date for your update.

To Schedule an update by "Days until Visible" for each member:
Enter a number of days into the "Days Until Visible" field. If the field is left blank or a 0 (Zero) is entered, the content will be available to all members instantly. This means that it will show on day 1 of their membership and they will see it when they first login to the member area. Membership is counted from the first day that they login.

Do not show until publish date:
If checked, this overrides other schedule settings and content will not show up on the site until the Publish Date entered above.

Use Content Rotation:
This schedules content to appear and expire on different dates. When content reaches its expiration date, it no longer appears on site. You can use this to build long content rotation cycles where content appears and is then removed from the site for a period of weeks, months, years before being re-added as new content.

Content Set Information -

Description:
You can enter a text description for your scene here. This text will show on both the members and tour areas for your sets.

Categories:
Select the categories you wish to associate with this set by moving them to the right hand side(include list) by selecting them and clicking the "add" button. Movies and Photos will automatically be selected if you set contains movie or photo content. You can add or remove new categories later by going to "categories" menu. Do not assign sets to the parent catgories such as "tags", "areas", or "models".

Associate This Set With Models:
To enter a new models name simply enter the name of the model and click the "Add New" buton. This set will now be associated to that model. The available models will appear in the below in the exclude list. If you wish to select an existing model, do so by selecting the models name, and moving it to the right hand side include list by using the "add" button.

Add this Content Set to a Tour -

To add this set to a tour, simply check the checkbox of the tour you wish the set to appear on. This will mostlikely already be selected for you by default. If you do not wish for this set to appear on a tour, simply deselect it from those tours.

Associate 2257 Documentation With This Content Set:
If you are using our 2257 management system, the available models will appear in the below in the exclude list. If you wish to select an existing model, do so by selecting the models name, and moving it to the right hand side include list by using the "add" button.

Create thumbnails, zip files and process photos-

Create Full Size Photos and Thumbnails:
This section determines which photos and thubnails are created when adding the set. If you select 1024, 1280, or 1600, the system will process your photos(located in the "photos" subfolder of your set folder) and create new versions in 1024 pixels wide/high, 1280 pixels wide/high, 1600 pixels wide/high and create new folders inside your set folder. If you selct the [thumbs] to will create thumbnails for all your images. [Video Cap Thumbs] will create thumb

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Editing/Managing sets -

On the main Set page select a set to manage and click "Preview". This will load a page that shows you each individual piece of content within the set. This allows you to schedule part of a set to be released with its own update date, independent of other dates. Common use of this is to stagger the release of a set of video clips over a set period of days.

Under each preview thumb you'll see a checkbox and Date: followed by the numerical date assigned to this set and also the number of days until the content will be released for a member if the Timed Content Release System is in use.

At the bottom of this page is a form field you can enter a date (Clicking the date field will bring up the calendar) or the number of days until release for the checked item(s). Clicking the "Change Date" button will apply your new date.

This will change the release dates for all selected (checked) pieces of content and allow you to show photos and/or videos in sequence rather than at the same time.

If you have scheduled an item to be released with its own date using the "preview" page settings, checking the box on the set add/edit page titled "Update Existing content with this date and days until visible." Will overwrite the dates of each individual item.

If you have scheduled an item to be released with its own date using the "preview" page settings, checking the box on the set add/edit page titled "Update Existing content with this date and days until visible." Will overwrite the dates of each individual item.

Optional Features

Content Per Page:
This field allows you to specify the number of items displayed on this set's gallery pages. For example if by default (under setup page options) your galleries have 25 thumbnails per page, you can opt to show a different number for this set. This can be useful when creating custom templates that include additional content or integrated up sells.

Extra Fields:
If extra fields are in use and the sets page is selected as a location (under Plug-Ins/Extra Fields) you will see your extra fields listed here. The data entered in these fields is not included in search results and is intended to be used solely for visual display. Common uses for this may be trivia or facts about a content set, a mini review or personal rating, etc.

Skin/Wrapper Template:
This allows you to specify a template to use for the page skin or wrapper design for the content set.

Page Layout Template:
This allows you to specify a template to use for the content layout of the content set.

Select and Crop a Thumb From This Set:
This will bring up the thumbnail selection page. This page will display all the thumbs for the selected set. If the set is unified and contains corresponding video thumbs, you will see the vidthumbs listed at the beginning of the set.

At the top of the page is a dropdown menu titled "Preferred Image Source." In the case that you have multiple photo sizes e.g. 1280 and 1024 or 800 resolution images, you can select which size photo to load in the cropper. This is for ease of use and the elimination of scrolling and crop area selection difficulty when working with larger images.

Clicking a photo will load the full size image into the built-in thumbnail cropping utility.
This page also provides options for changing the size of the cropped image. By default, the cropper is set to the dimensions of your default preview image specified on the setup page under "Content Configuration." The dropdown menu is also set to use these dimensions by default. Selecting Crop to dimensions listed below will let you crop the photo to the exact size as the area you select with the mouse.

Clicking and dragging on the photo will select the area to crop.

Priority Fields:
The priority field is used to assign priorities to preview thumbnails. Priorities can be used to determine the listing/display order of thumbnails on a page. We also use priority to manage multiple thumbnail sizes. For example, there might be a large and small thumbnail that represents each set. The priority value lets us display the correct sized photo in the intended location on a site.

Content Associations:
This allows you to assign this content to 1 or more models and have it appear among the sets belonging to each model. You can enter models to associate under Plug-Ins/Content Associations.

Full Size Photos and Thumbnails:
If you want to start the content creation process for this set immediately, check the appropriate boxes and the actions will be performed when you click the submit button. If you plan to use the batch option, leave the content related checkboxes unchecked.

Operations to Perform for This Set.

Remove Content from this Set:
Checking this box will result in any content formerly associated with this database record being removed. This DOES NOT mean that the content is deleted from the server. It means that the system will be cleared of all memory of the content existing.

The common use of this checkbox is to correct mistakes made upon upload and or import. Rather that re-enter all the accompanying data you can simply check this box and then visit the page again to recreate the content for the set or use the batch feature to replace the content.

Import This Set Into the Database:
Checking this box will add the record to the database. If scheduled for release, the set will show up in the member area but no content will be created as a result of this box being checked.

Regenerate Static HTML:
If Static HTML mode is in use, checking this box will result in HTML pages being generated upon clicking the submit button. This will result in a build of new pages only. The entire site will not be rebuilt.

Thumbs
Location - Sets

This page allows you to upload an image or select an image from the photo set and use the system's built-in thumbnail cropping utility.

If you upload an image, it will automatically be resized to the dimensions of your default preview image specified on the setup page under "Content Configuration."

Upload Thumb:
This page lets you browse your local hard drive and upload up to 10 photos at a time.

Priority Fields:The priority field is used to assign priorities to preview thumbnails. Priorities can be used to determine the listing/display order of thumbnails on a page. We also use priority to manage multiple thumbnail sizes. For example, there might be a large and small thumbnail that represents each set. The priority value lets us display the correct sized photo in the intended location on a site.

Optional Features:
You can set a specific thumbnail size for uploaded thumbs and have the system resize and crop the image to these dimensions as well as set the compression level for specific thumbnails.

You also have the option to add a custom overlay (watermark) image for thumbnails. In order to use an overlay, upload a transparent gif or a png file to your /members/content/ folder. In the Overlay Image form field, enter only the filename of the overlay. For example "overlay1.png" and upon clicking the submit button your image will be resized and the overlay will be applied. For best results we suggest using a png for all watermarks and overlays. Note - the system will not resize the watermark image.

Switch to gallery view
Clicking this link will change the page display to show you a thumbnail preview of your content.

Switch to list view
Clicking this link will change the page display to show your content in a list format.

 

This document will cover the first steps in getting started with the Elevated X Basic CMS. It also applies to the Pro version.

1) Open your Internet browser(We recommend FireFox) and go to the URL of your CMS Admin area.
(Provided by your host or us in the install complete email)

2) You will first need to read and accept the terms and conditions. Enter your name and position and click the checkbox if you agree to our software license terms and conditions.
Getting Started
3) Next, you will need to create a user for the admin area. Click the "click to repair" link to create a new user
Create User

4) Fill out the fields for the username of your administrator account and click "Save Entry"
Create User 2
5) You'll be asked to log in with the user info you just created.
Login
6) When you login you should see a message that says "PASS: A check of the software returned no errors".
Complete
If there are errors, please contact support for help with the configuration and supply them with any messages shown in red text.

Red text errors are typically hosting related.
Orange text errors are setting conflicts.

How to arrange your content on the server:

The CMS system looks in your members area for a specific folder to find content for your site:

example:     /members/content/upload/

Each set of content you add into the system needs to be contained in a folder called a "set folder". The set folder holds your content and allows you to arrange it into subfolders so the system can read and process your content. (Do not to use odd symbols such as '!,@#$%^&*():;""?><[]\{}| in the file naming of set folders or files. Use _ in place of spaces and keep naming  to A-Z,a-z,0-9). Set this folders permissions to CHMOD 777 after creating/uploading it to your server using your FTP clients' "permissions" or "properties" function, usually located by clicking on the folder and then right clicking.

example:     /members/content/upload/test_content/

TIP:  We always sugest naming your set folder with unique names that help you identify the content on the server. This makes it very handy when you are trying to locate a specific scene on the FTP server. Always include some sort of identifiying date, internal set number, or the names of the talent involved. A good organized site can identify a set of content on the server just by readong the set folder name. Also, do not to use spaces when naming set folders, instead use underscores '_'.

Inside each set folder you should upload your photos(in jpg format) to a subfolder named "photos".
(Do not to use odd symbols such as '!,@#$%^&*():;""?><[]\{}| in the file naming of files or files. Use _ in place of spaces and keep naming  to A-Z,a-z,0-9).(video or photo source files))


example:     /members/content/upload/test_content/photos/


Inside each set folder you should upload your movies(in MP4 format) to a subfolder named either "1080p|720p|480p|360p|240p|144p".
(These numbers refer to the closest height size of your MP4 movie file. If you movie is 480 pixels tall, place the movie inside the folder named 480p.

example:     /members/content/upload/test_content/1080p/filename.mp4
example:     /members/content/upload/test_content/720p/filename.mp4
example:     /members/content/upload/test_content/480p/filename.mp4
example:     /members/content/upload/test_content/360p/filename.mp4
example:     /members/content/upload/test_content/240p/filename.mp4
example:     /members/content/upload/test_content/144p/filename.mp4

(Do not to use odd symbols such as '!,@#$%^&*():;""?><[]\{}| in the file naming of source files.(video or photo source files))


Set the folders permissions to CHMOD 777 after creating/uploading it to your server using your FTP clients "permissions" or "properties" function, usually located by clicking on the folder and then rightt clicking.

Once you have uploaded your content and set the file permissons to chmod 777, you are ready to add the set of content into the CMS.

News
Location Plug-Ins

Configuration:
The news Plug-In configuration includes options for displaying news entries such as the number of news entries to display per page and the number of characters to truncate each news story summary to on the main pages which will be linked to the full article. Putting a zero (0) in the truncate field will result in this being ignored and the full story being displayed. Config options also include date formatting as well as the listing order for news entries.

Add/Edit:
News items can be scheduled to release on a specific date or number of days if Timed Content Release System is in use. The news editor makes use of built-in HTML support which means you can paste pre-formatted HTML into the text field or make use of the included tag insertion feature to make your news entries more custom and dynamic. By customizing the XSL templates, the news feature can easily be used as an internal blog creator.

Extra Fields
Location Plug-Ins

This feature allows you to add custom data fields and have them show with your Content Set.
Name assigns a unique identifier to be used to call the data within the template. Title is the Title text that will appear for the field in both the admin and member area. You have the option to use a text area, text field or a checkbox (supports automatic yes/no - either/or text output).

Description is optional and will show up on the set add/edit page as a text description for the field. This is a convenience option for internal use only.

Extra fields can have 3 locations. 1 location is the Category pages. If Category is selected as a location, you will see the fields as options when you go to add or edit a category. This is useful for displaying anything custom on your member area category pages. Possible uses for this would be the addition of category specific up sells, trivia, etc.

The other locations are Sets and Content Associations. A location of sets will result in the extra field being added to the sets add/edit page. This will allow you to have custom fields for each set. A location of Content Associations will allow you to assign extra fields to the models. This is especially useful for creating model bios or similar additional model data.

This feature is extremely flexible and can support text or HTML input. Possible uses for this include creating model bios or enabling banners to show up on specific set's gallery pages.

Note - Editing Extra Fields is possible but any newly added fields will not work without template support.

What are Media types?

Media types are file patterns in the CMS that control what types of content gets read into the system when you add a set of content. They also control how that content displays in the various areas of your site.

Media types
Each of the above media types determine the names and spelling of subfolder to organize your content so the system can read your files.

Example:    

“720p” - This media type tells the system to look inside each set folder for a subfolder named “720p”. If it finds a folder that it can read(CHMOD 777), it will look inside the folder for a *.mp4 file. If it finds the file it will index this file for this set, as a piece of content that will be available to your members.

Media types detail
The settings determine how to handle this piece of content.

Full Length Movie:

“Yes - Embed for on page Playback“ - This will add this file to the page to be embedded and play on the web page.
“Yes - Show Download Link” - This will show a link to this file for download.
“No” -  This file will not show on the page.
“Not a video file” - This media type is not a video file.

Allow Playback - Yes|No :  This setting applies to both video clips and full length movie files.  If "Yes" the media will show in the "play" table, if "No" it will not.

Allow Download - Yes|No :  This setting applies to both video clips and full length movie files.  If "Yes" the media will show in the "Download" table, if "No" it will not.

Format     Order: Format is the text that will show in the movie watch/download list on the site. This is typically the format of the movie e.g. MP4    Order specifies the listing order of this format in the list. entering 1 for MP4 and 2 for another format will result in MP4 being listed at the top.

Size/Speed:  Size/Speed is the text that will show in the movie watch/download list on the site. This is typically the quality or size of the movie e.g. HD, High, Low, 1280, etc.  Order specifies the listing order of this format in the list. entering 1 for MP4 and 2 for another format will result in MP4 being listed at the top.